Description :
Summary:
Coordinates activities of clerical personnel in the organization and provides administrative support.
UMFS offers a competitive salary, excellent benefits & training. Position requires excellent proven computer, organization & multi-tasking skills. This individual must be a self-starter, well organized & able to work independently. Supervisory experience required & Social Service background a plus.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Analyzes and organizes office operations and procedures such as typing, document processing, desktop publishing, preparation of timesheets, flow of correspondence, filing, requisition of supplies, and other clerical services. Assists in performing these duties as workflow necessitates.
Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
Participates in the QI process.
Establishes uniform correspondence procedures and style practices.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Reads and routes incoming mail.
Coordinates arrangements for meetings.
Works independently or within a team to complete ongoing or special projects.
Reviews clerical and personnel records to insure completeness, accuracy, and timeliness.
Coordinates & supervises activities of workers within department.
May assist and train new staff in set up and use of computer equipment.
Coordinate maintenance of office equipment, computer hardware, etc.
SUPERVISORY RESPONSIBILITIES Could directly supervise up to four employees.
EDUCATION and/or EXPERIENCE Two year certificate from college or technical school; or a high school diploma and three to six years related experience and/or training; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment.