Description :
Administrative Assistant II - Construction
Location: Virginia Beach
Job Code: 493
# of openings: 1
Description
Hayes, Seay, Mattern & Mattern, Inc. (HSMM) offers architectural and engineering consulting services to clients at locations across the United States and around the world. We provide comprehensive services for building and infrastructure development and for protection and restoration of the natural environment from 20 regional offices. From a four-person partnership founded in 1947,HSMM has become a nationally ranked, awarding winning firm with a staff of 600+ architects, engineers, and support professionals. Our growth is a direct result of our commitment to quality design, technological innovation, and client service.
HSMM Building Division, is searching for anAdministrative Assistant II to work in the Construction Administration Department:
Responsibilities:
Process and route Contractor Submittals.
Assists Contract Administrators in preparation of construction documents.
Track all aspects of the project(s) both internal and external.
Transcribes review comments to all copies of the submittal and returns the submittals. .
Format and issue letters, reports, specifications in draft and final formats.
Creates, maintains and prints project reports and logs for projects in the Construction Management System.
Maintains project submittals and RFI logs.
Maintain electronic forms and e-mails.
Performs other tasks as needed.
Skills and Abilities:
Proficient in MS Office 2007 including word, excel, outlook and project and Adobe software.
Must be proficient in MS Project 2007
Strong interpresonal skills
Good verbal and written communication skills.
Strong organizational skills.
Possesses professional and courteous interaction skills with clients both by telephone and in person
Ability to lead and work cooperatively with others
Able to work under pressure
Multi-task oriented and consistency in work is a must.
Education:
Associate Degree in Business Administration or associated field preferred. High School Diploma or GED required.
Experience:
At least 5 years of administrative assistance experience.
Zero to five years Construction related experience a plus.
EEO M/F/D/V