Description :
Project Support Administrator
Location: Washington, DC
Job Code: 539
# of openings: 1
Description
Hayes, Seay, Mattern & Mattern, Inc. (HSMM) an AECOM company offers architectural and engineering consulting services to clients at locations across the United States and around the world. We provide comprehensive services for building and infrastructure development and for protection and restoration of the natural environment from 20 regional offices. From a four-person partnership founded in 1947,HSMM AECOM has become a nationally ranked, awarding winning firm with a staff of 600+ architects, engineers, and support professionals. Our growth is a direct result of our commitment to quality design, technological innovation, and client service.
HSMM AECOM is searching for aProjects Support Administrator to:
Monitors billings, collections and financial performance of Regional Office.
Interacts with clients in order to complete assigned financial management activities.
Cultivates relationships with clients through positive interaction and service.
Communicates regularly with the Regional Manager, Corporate Finance, Project Managers and other Administrative employees to ensure effective management of financial resources.
Works with Project Managers to develop and update "Estimates to Complete."
Budget Preparation: Assists in preparation of the annual budget by compiling financial information.
Enterprise Resource Management: Provides support in implementation of the company's enterprise resource management system and software, including project set-up, monthly monitoring and revenue recognition.
Revenue Recognition: Compiles monthly accrual activities as prepared by Project Management for review and approval by the Regional Manager. Monitors Project Management accrual activities for completeness, timeliness, and reports same to Regional Manager and Corporate Finance.
Billing: Ensures all projects have necessary billing information at project startup to facilitate preparation of invoices. Prepares or monitors the preparation of all project invoices, including required backup data. Ensures invoices are sent to clients in a timely manner and coordinates with Corporate Accounting for required archive copies. Monitors amount of Work-In-Progress (WIP) on a monthly basis to ensure it remains no greater than zero (0) days.
Collections: Monitors Accounts Receivables (A/R) to ensure the total A/R are no greater than 60 days on a monthly basis. Coordinates with Project Manager and/or client to ensure receipt of invoices and appropriate payments. Engages appropriate parties for past due accounts.
Accounts Payable: Interfaces with Corporate Finance and Regional Office vendors, personnel expense accounts and petty cash.
Provides monthly reporting to Regional Manager or other appropriate parties as requested and required.
Provide support to Administrative Team will be required and other duties as assigned.
Job Requirements:
5 years of Accounting or Financial Management support experience.
Must have strong proficiencies in Microsoft Office to include an advanced knowledge of Excel.
Knowledge of enterprise resource management software (e.g., BST, DELTEK or Oracle) a plus.
Ability to provide Notary Public services.
Strong organizational and time-management skills.
Related experience in the Architectural and Engineering industry desired.
EEO M/F/D/V
